EQUIPMENT OPERATIONS AND MAINTENANCE STANDARD OPERATING PROCEDURES ISO45001/14001/9001/27001/55001 Compliance

Yellowquip (Z) LTD, and their respective logos, “YQL” and product identity used herein, are trademarks of Yellowquip and may not be used without permission.  SOP are solely intended for YQL Management use only and should never be reproduced by other company without prior permission.2023 YELLOWQUIP All Rights Reserved “CODE-YQL003-SERCHK” This is a progressive working manual that is updated when necessary. Above all the company ISOs policies are also included in every SOP herein unless proven irrelevant or does not affect the overall safety and health and productivity while executing the standard operating process

Foreword

This Standard Operating Procedures (SOPs) outlines the guidelines and protocols for ensuring a safe and healthy work environment and accepted equipment maintenance and operation of all YQL machine and liabilities. Our organization is committed to providing a workplace where employees can perform their duties safely and efficiently.General PurposeThe purpose of this SOPs is to:

1. Establish clear guidelines: Provide clear instructions for managing occupational health and safety risks and equipment operation and maintenance policies align to YQL ISOs

2. Ensure compliance: Comply with relevant laws, regulations, and industry standards.

3. Promote a safety culture: Foster a culture of safety and health awareness among employees.

General ScopeThese SOPs applies to all employees, contractors, and visitors within our organization.General Responsibilities

1. Management: Ensure implementation and monitoring of the SOP in-line with the ISOs compliant

2. Employees: Follow established procedures and report hazards or incidents.Review and RevisionThese SOPs will be reviewed and revised regularly to ensure it remains effective and compliant with changing regulations and industry’s best practices and continuously align to ISOs standardsBy following these SOPs, we can ensure a safe and healthy work environment for everyone improve Rental equipment lifespan- 

                                                        *****************************

 SAFETY AND HEALTH POLICY

Reuniting with every person with their families safe and healthy every day 

Our Belief      Nothing is more important to Yellowquip than the safety, health and well-being of our workers and their families.     All injuries and occupational illnesses are preventable, and there is no job worth doing in an unsafe way. None!     We are a team treating everyone with respect, building trust and understanding of safety and health issues while supporting each other to work in a safe and healthy manner and in compliance with all applicable rules and regulations.     We are courageous safety leaders who act with a sense of urgency to eliminate or effectively control safety and health hazards.

Our Promise     To continuously identify and implement safe and healthy ways to do the job.     To maintain a high degree of emergency preparedness.     To keep safety and health as a value that drives overall performance.     To hold each other accountable for superior safety and health practices and to provide the leadership and resources needed to achieve our vision.     To encourage each other to be champions of safety and health both on and off the job. 

SECURITY POLICY

 We Believe   Respect for people and human rights is fundamental to our responsible company approach. Compliance with laws and regulatory requirements is mandatory.  Maintaining an effective security function is critical to the protection of people and equipment. Other assets and reputation.  Security is an important factor in the future growth and development of the company.  Effective security controls, standards, policies and procedures contribute to the safety and protection of employees as well as the communities in which we operate. 

 We Promise   To treat all people with respect and dignity and to be guided in our approaches and actions by the Global Standard Principles on Security and Human Rights. To provide security expertise and resources that enhance a safe and secure working environment to establish security strategies, plans, standards, policies and procedures to support the achievement of our business goals and objectives. Focus on identifying and manage risks effectively in preventing security incidents. Prepared to respond to incidents with appropriate and tested response plans. To establish programs that protect employees and company assets from loss from theft, fraud, and other inappropriate activity. To investigate and analyze security incidents, to take appropriate action and continuously improve. To operate in accordance with the laws of the communities where we do business. To maintain a high degree of professionalism and coordination with security service provider To use proven technology to increase security, reliability and efficiency to safeguard a company

 ENVIRONMENTAL POLICY YQL believes that wise environmental stewardship is based on careful work planning, diligent implementation, thoughtful assessment of performance and a desire to improve over time. Successful implementation of our projects results in some disturbance to our natural environment. However, YQL believes that we can contribute to the sustainable development of our host companies. We are committed to meeting the needs of current members of that community in which our company is operating without jeopardizing the ability of future generations to meet their needs. 

Therefore, it is YQL policy too: Regularly communicate this policy to those who work at YQL, their families, and the communities in which we operate. Establish, document and maintain an environmental management system and clearly define environmental requirements. Educate our employees, their families, and our neighboring communities about our systems and practices. Insist that those who provide services or products adhere to our environmental policy and practices. Ensure that our leadership and employees understand, support and maintain our environmental management system. Provide our managers and supervisors with the authority and resources necessary to implement our environmental management system and associated environmental standards and practices. Apply proven management practices to prevent pollution or other environmental impacts, when practical, or to mitigate our impacts. Set and review environmental objectives and targets aimed at continual improvement. Conduct periodic reviews of our operations to monitor environmental performance and to guide its environmental management program. Comply with relevant environmental laws and regulations and with other relevant environmental obligations. Work with governmental and civic leaders, 

 TRAINING AND EMPLOYEE DEVELOPMENTY POLICY

Introduction The most important asset of our company is our human capital. Investing in the training and development of our employees, managers and other groups within the company contributes not only to them, but also to YQL Ltd.  as a whole. By providing our employees and managers with learning and development activities, we enable the company to achieve our business targets, and the people to constantly grow professionally. 

Scope This Policy applies to all managers, regular, contractual, full time and casual employees, or part time employee which ever description is appropriate Policy Objectives Training and development of our employees has a strategic role in our company: 

• Attracting and retaining talents – We believe that learning and developing contributes for attracting new talents as well as retaining our existing talents.
• Developing our personnel’s capabilities – We believe that human capital requires ongoing investment in training and development in order to retain its value. Investing in developing our personnel brings us an impressive return.
• Creating a value-based culture – We believe that training and development help us instill our culture and values. Improving our reputation as employer We believe that our reputation is also enhanced by the investment we make in our employees.
• Motivating our employees to engage – We believe that by providing our employees with opportunities to learn and develop new competencies within their career path, we encourage them to engage with our company as they are more satisfied and challenged at work.
• Opportunities - We believe in excellence. Our employees thrive on making a difference - with passion, intelligence, and the desire to secure our customers and protect them from being cheated, which have become more challenging and dangerous than ever. From business to finance marketing to purchasing and equipment maintenance and operation and engineering, our employees challenge themselves and each other to develop, enhance and promote award-winning solutions throughout the world in a culture of maintenance approach planning creativity and collaboration.

 We offer our employees opportunities to grow and develop within our company; Individual Development is concentrated around three YQL/TDI school systems: Individual Development.   Extending the individual’s knowledge by taking courses, attaining professional certificates and tools required for the employee to perform role-related tasks; this is the core of our learning model. Using the individual’s knowledge for performing tasks and achieving the desired results. Leveraging knowledge and skill to drive forward and increase productivity and quality of products. Excellence has a ripple effect and improves not only the employee’s productivity but also the employee’s surroundings.

 Departmental Training. We use departmental training, where we identify knowledge/proficiency gaps or in cases we seek the development and improvement of specific groups of employees, as defined by senior management. The aim is to provide tools to improve the employees’ performance and achieve company targets.

 Upskilling and Reskilling. We enable our employees to prepare for various changes and developments that may occur in the course of their employment (for example, changes in the job description and required skills, process changes), with a wide range of training practices, such as: Offer employees to join new hire/entry level courses as part of a career change. Send employees to professional conferences and/or external courses as part of career development. Hold courses for potential leaders to upskill top talent. Offer an online library on YQL School which is open for all, that allows employees to access any content and expand their knowledge in different subjects.

 Activities and Programs   Our employees are encouraged to take part in different opportunities for training and developing, such as:

 • New Hire Programs – Our newly hired employees take part in employee orientation programs, ranging from orientation days all the way to comprehensive entry level programs lasting for multiple weeks 

• Special Trainings Programs – We offer special internship programs, such as Apprentice internships for engineering department and technical students for TDI

 • Educational Programs – We encourage our employees to attend professional courses, seminars and conferences related relevant to their role of interest, in the areas of soft skills, technical content, leadership development and more 

• Self-Paced Training – We offer employees a variety of online, self-paced, training content around a variety of topics (technical skills, soft skills, Equipment Problem Solutions, tools & processes, managerial best practices, Standard Operating Procedures.), all accessible via YQL Truck and Dozer Institute

 Procedure  Any employee or manager who identifies a training need is encouraged to visit the Company’s learning platform where content is available for consumption 24/7 or simply contact the Learning and Training team. Employees and managers are also welcome to browse for self-paced content on our YQL Truck and Dozer Institute and are also invited to use the YQL to register to instructor-led courses that are being refreshed and offered on a quarterly basis in the Institute. The Learning & Training team is responsible for understanding the need, designing the suitable training solution and obtaining all required approvals for the training and development programs. 

• The Learning & Training team is responsible for executing all internal training and development programs, and registering for external training and development programs

  Revision 1 29 August 2024EVS/TDI   

SOP58: Standard Operating Procedure (SOP) for keeping an Asset Register, aligned with ISO standards and inspired by best practices applied in YQL                                                                  📄 SOP: Asset Register Management- Manual or DigitalDocument Code: AR-SOP-001 Version: 1.0 Effective Date: August 2025 Prepared by: Efren V. Semilla- (Oversight Officer) Reviewed by: Compliance & Finance Team                                                                                     1. Purpose To establish a structured, ISO-compliant process for creating, updating, and maintaining an accurate asset register that supports financial, operational, and audit requirements.                                                                                                                                       2. Scope Apply to all physical and digital assets owned or managed by the organization, including equipment, vehicles, IT hardware, and infrastructure. 3. ISO Alignment 

       4. Responsibilities 

 5. Procedure StepsA. Asset Acquisition 

• Record asset ID, description, location, purchase date, supplier, and cost
• Assign asset tag number and affix physical label
• Upload OEM manuals, warranty, and specs to digital register

 B. Asset Classification 

• Categorize assets (e.g., machinery, vehicles, IT, furniture)
• Define useful life and depreciation method
• Link to maintenance schedule and responsible department

 C. Asset Movement & Transfer 

• Log changes in location, custodian, or function
• Update register and notify relevant departments
• Re-tag if necessary

 D. Asset Maintenance 

• Link maintenance records to asset ID
• Record service dates, parts replaced, and technician notes
• Flag assets for inspection or replacement

 E. Asset Disposal 

• Record disposal date, method, and residual value
• Ensure environmental compliance (ISO 14001)
• Archive records for audit trail

 F. Verification & Audit 

• Conduct periodic physical inventory (quarterly or annually)
• Reconcile register with financial statements
• Address discrepancies and update register

 6. Record Format 

   Any violation of this SOP is subject to disciplinary actions in accordance with YQL Human resources rules and regulations

 SOP43: Standard Operating Procedures for Pre Operational check up of Light vehicle | Inspections and MaintenanceSafety:Warning: Avoid contact with heat parts of the engine while doing the jobs.     

  All company policies and rules applies 

• Do not perform this SOP unless you fully read and understand the instructions in the Maintenance and Operations Manual
• Follow lock up procedures, hang all warning tags in appropriate areas easily visible to others
• taking note of all abnormal conditions or damages.

 Light Vehicle Pre-Operational Checklist ________  Driver's Name: __________  Vehicle Plate Number: __________  Exterior Checks - [ ] Tires are inflated to the correct pressure and free of damage. - [ ] No visible damage to the body or windows. - [ ] All lights (headlights, brake lights, indicators) are operational. - [ ] License plates are clean and securely attached. Engine Compartment: - [ ] Oil level is within the acceptable range. - [ ] Coolant level is adequate. - [ ] Windshield washer fluid is filled. - [ ] Belts and hoses show no signs of wear or damage. Interior Checks: - [ ] Seat belts are functioning and not damaged. - [ ] Mirrors are properly adjusted. - [ ] Dashboard lights and gauges are functioning. - [ ] Horn, wipers, and air conditioning/heating systems work properly. Operational Tests: - [ ] Engine starts without unusual noises. - [ ] Brakes are responsive. - [ ] Steering operates smoothly. - [ ] Dashboard warning lights turn off after starting the engine. 

•  Emergency Equipment: - [ ] Spare tire, jack, and basic tools are present.                    [ ] First aid kit is stocked and accessible.

 -         [ ] Fire extinguisher is in place and within its expiry date. 

• Additional Notes:

 - Any observed issues: _______________________________________________ 

- Immediate actions required: _________________________________________ 

 This checklist can be customized to fit your specific needs or standards. Let me know if you’d like assistance with further details or modifications!

 ADDITIONAL IFRORMATION FOR THE DRIVERS AND MECHANIS 

"B.L.O.W.B.A.G." Here’s what it means: 

B: Brakes - Ensure your brakes are functioning properly and the brake fluid level is adequate. 

L: Lights - Check all lights (headlights, brake lights, turn signals) to ensure they are working. 

O: Oil - Verify the oil level is within the safe range.

 W: Water - Check the coolant and windshield washer fluid levels.

 B: Battery - Make sure the battery is charged and there are no loose or corroded connections.

A: Air - Check tire pressure and tire condition. 

G: Gas - Ensure you have enough fuel for your trip. 

Fuel Before You Start the Engine Tires: Check for any visible damage, tread depth, and proper inflation. 

Lights: Ensure all headlights, brake lights, and turn signals are functioning. 

Fluids: Check levels of oil, coolant, brake fluid, and windshield washer fluid.

 Mirrors: Adjust side and rearview mirrors to get a clear view. 

Brakes: Test brakes for any unusual noise or feeling. 

Seatbelts: Ensure all seatbelts are working properly. 

Windows: Make sure windows are clean and can open/close properly. 

Horn: Test the horn to ensure it's working

When You Start the EngineDashboard: Look for any warning lights. 

• Steering: Check for any unusual stiffness or sounds.

 Climate Control: Test heater or air conditioning if needed. : Make sure you have enough fuel for your trip.

 SOP 45: Shuttle Bus Operating ProceduresOverview | Implementation 

Standard Operating Procedure (SOP 45) for shuttle bus operations in an open-pit environment involves ensuring safety, efficiency, and compliance with regulations. The following elements must be considered by the management and the driver for implementations: Pre-operational check | Driver Training | Passenger Safety | Operational Guideline & planning | Maintenance Record -Keeping | Emergency Procedures Safety:The driver must be compliant to all requirements before driving the vehicle not limited to YQL SOP but also including the following listed below:  

• Valid driving license with for correct classification
• Valid driving permit
• Valid Vehicle permit
• The driver is compliant to all related health examination  requirements 

 Improper or careless driving is all dangerous and may lead to accident death in severe casesDo not drive the bus until you have read and understood the relevant instructions for driving the bus.Safety precautions and warnings can be found in the bus Ignoring these warnings may result to death.Be alert and pay attention to all road signs and conditionsDriving under influence of drugs and alcohol; is prohibited.Step | Guidelines and Procedures to Follows:Conduct Pre- Operational Inspections using the intended Checklist. Log-in start and end travel distance all the time in the checklist provided for’Report on all defects observed during driving and inspection.SMOKING PROHIBITED AT ALL TIMES in the Bus. Applied to all usersNever use Cell phone while driving. Stop the bus at a safe place before accepting a phone call or ask for assistance.Follow the recommended speed limit in any given conditions adjust your speed according to environment.Familiarize yourself with the controls before operating the bus.Use a seat belt all the timeOnly the authorized driver is permitted to drive on the bus.If a malfunction is observed, Stop the bus in safe place call mechanic to check. Do not drive the bus until the proper repairs have been made. Do not coast downhill. Select a gear that will prevent excessive speed when driving downhill. Do not park on a steep incline ground Know the stopping distance at any given driving speed. Do not allow anyone to stand near the exit that destruct the passageway during emergency exit.Follow the manufacturer’s load capacity limits indicated in the identification plates of the bus, do not overloadIf the bus is stuck for any reason do not force it, get help and put an Early Warning Device in the front and back of the bus. Following the local distance limit of the device away from the bus. The driver reserves the right to control the environment inside the bus in an orderly manner. Strict disciplinary action will be applied to violators. No other passenger will be allowed to board the bus unless they are Yellowquip employees. Always Park on a level ground or in an intended parking space. With the parking brake applied and wheels chucked. Always follow the YQL SOP of parking equipment. SOP 45 IS COVERED BY YQL GENERAL RULE AND REGULATIONS, ANY VIOLATION AGAINST THE GUIDELINES AND PROCEDURES OF THE SOP ARE SUBJECT TO DESCIPLINARY ACTION.Approvals 

 To ensure safety on YQL Passenger Bus, these additional requirements and or measures must be applied to reinforced SOP 45: Driver Responsibilities- Seat Belt Usage: Drivers must wear seat belts if fitted, and ensure passengers do the same. Children under 3 years old require child restraints, while those between 3- and 15-years old need lap belts or child restraints.- Passenger Management: Drivers should minimize distractions, avoid talking to passengers while driving, and maintain order on the bus.- Safety Checks: Conduct regular vehicle inspections to ensure roadworthiness, check for any damage, and report defects to management. Vehicle Requirements- Interior Lights: Ensure interior lights are functioning to help passengers move around safely.- Safety Signage: Display clear signs for emergency exits, fire extinguishers, and seat belt usage.- First Aid Kit and Fire Extinguisher: Ensure these are readily available and easily accessible. Passenger Safety- Clear Communication: Provide clear instructions on safety procedures, emergency exits, and seat belt usage.- Safe Seating: Ensure passengers are seated before moving the bus and avoid overloading.- Emergency Preparedness: Know how to handle emergency situations, such as evacuating the bus in case of a fire. Regulatory Compliance- Licensing and Registration: Ensure the bus is properly registered and licensed to operate.- Driver Training: Drivers should undergo regular training on safety procedures, passenger management, and vehicle operation. Additional Measures- Security Checks: Conduct regular security checks to prevent crime and ensure passenger safety.- Luggage Handling: Ensure luggage is properly stored and secured to prevent accidents.- Health and Safety: Maintain a clean and safe environment on the bus and be prepared to respond to medical emergencies.

 SOP 46: Standard Big Tires Stacking Procedures Overview | Implementation  This Standard Operating Procedure (SOP 46) for Big Tires must comply with the local rules in the area of operation regarding Safety and Environmental Policies ensuring  safety, efficiency, and compliance with regulations. The following elements must be considered:     

ALERT -TIRES ARE FLAMMABLE- FIRE HAZARD 

• Identify the suitable place as Stacking areas
• Consider easy access for fire Protection equipment or fire truck in case of fire
• All proper signage must be installed
• Use only qualified operators and correct equipment for stacking the tires.
• Follow manufacturer recommendations or Stacking guidelines
• Spotter must be employed while executing this process. Hazardous operation high risk to falling object from height incident
• Safety talk must be held before attempting to do this operation.
• 
  

 GUIDELINES – KEY PROCEDURE TO FOLLOW Stacking big tires safely is crucial to prevent accidents and ensure workplace safety. Here are some key procedures to follow: Use Proper Equipment: Always use forklifts, tire handlers, or other mechanical aids to lift and stack large tires safely. 

• Stable Stacking: Stack tires in a pyramid or vertical interlocking pattern to prevent them from toppling over.

 Height Limitations: Avoid stacking tires too high—follow 3 tire level manufacturer policy or workplace guidelines on maximum stacking height

 Secure the Stack: Use straps or barriers to keep tires in place and prevent shifting. Clear Pathways: Ensure the stacking area is free from obstacles and has enough space for safe movement. 

• Regular Inspections: Check stacks periodically for stability and signs of

 wear or damage. Renew all signage if required. Proper Storage Conditions: Keep tires in a dry, cool place away from direct sunlight and extreme temperatures to maintain their integrity. This only applies to new and reusable tires. 

• Always record Inspection conducted and abnormalities corrected if there are. 
• Revise this SOP if required.

SOP 47: HAND TOOL POLICY – (CLASSIFIED AS STANDARD OPERATING PROCEDURE THAT COVERS ALL AREAS OF OPERATIONS)OVERVIEW: This policy aims to ensure the safe and effective use of hand tools in the workplace, promoting a culture of responsibility and accountability among employees. 

Scope: This policy applies to all YQL employees who use hand tools in the course of their work. Any hand tools given to them are classified under personal to the holder and therefore Zero Tolerance Policy to Unlawful Removal of Company Properties applies in the event of lost and abused.

 Responsibilities - Employees: Use hand tools safely and responsibly, report any damage or defects, and follow proper storage and maintenance procedures. Any cost of the missing tools will be charge to the employee thru salary deduction. - Supervisors: Ensure employees are properly trained on hand tool usage, conduct regular inspections, and address any safety concerns and replace missing tool/s - Management: Provide necessary resources and support for hand tool procurement, maintenance, and training. 

Guidelines Tool Selection: Choose the right tool for the job, considering factors like quality, ergonomics, and specificity. - Tool Inspection: Regularly inspect tools for damage or wear and tear and remove defective tools from service. - Tool Storage: Store tools in a designated area, keeping them organized and secure. - Tool Maintenance: Perform routine maintenance, such as cleaning and lubricating, to extend tool lifespan. - Training: Provide employees with proper training on hand tool usage, safety, and maintenance.  

Safety Procedures - Personal Protective Equipment (PPE): Wear PPE, such as gloves and safety glasses, when using hand tools. - Hazard Reporting: Report any hazards or safety concerns related to hand tool usage to supervisors or management. - Accident Reporting: Report any accidents or injuries related to hand tool usage and conduct thorough investigations. 

 Compliance - Policy Review: Review and update this policy regularly to ensure it remains relevant and effective. - Employee Acknowledgement: Ensure employees acknowledge and understand this policy and comply with its guidelines and procedures. By following this hand tool policy, we can promote a safe and efficient work environment, reduce the risk of accidents and injuries, and extend the lifespan of our hand tools. 

Tool Inspection: Regularly inspect tools for damage or wear and tear and remove defective tools from service Mechanic Tools Inspection Checklist 

Tool Identification 

1. Tool Type: _______________________________

 2. Tool Number: _______________________________ 

Condition

1. Cleanliness: Is the tool clean and free of debris?     - Yes No 

2. Damage: Is the tool damaged or worn out?     - Yes No 3. Corrosion: Is the tool corroded or rusted?     - Yes No Functionality

1. Proper Function: Does the tool function as intended?     - Yes No

 2. Accuracy: Is the tool accurate and precise?     - Yes No Safety Features

1. Guards and Protections: Are guards and protections in place and functioning properly?     - Yes No 

2. Warning Labels: Are warning labels clear and legible?     - Yes No Additional Comments - ____________________________________________________ Inspection Result 1. Pass: Tool is in good condition and functional.

 2. Fail: Tool is damaged or not functional. Needs repair or replacement. Inspector Information

1. Inspector's Name: _______________________________ 

2. Date: _______________________________________

 Conclusion 

• By implementing this checklist, mechanics and inspectors can ensure hand tools are in good condition, reducing the risk of accidents and injuries. Regular inspections help maintain tool quality and extend their lifespan.
• Implementation of necessary action required as a results of the inspection as per as Zero Tolerance Policy so applied.
• Implementation of Company rules and regulations that pertain to and related to the inspection results are considered to be a violation to this SOP Hand tools Policy.

Example Text